Student Records System (SRS) Returns

This page contains information for HEIs on the annual Student Records System (SRS) returns.

About the SRS

The SRS return is submitted to the HEA by each individual higher education institution in March and November of each year. The onus is on each institution to ensure data quality, and integrity of the SRS returns. The HEA conducts audits on these SRS returns and these are signed off by each HEI. The SRS contains data on two cohorts:

  1. Student Cohort: Those who are actively in the process of completing a programme in the current academic year.
  2. Graduate Cohort: Those who have successfully completed a programme in the preceding academic year.

Provisional returns take place in November every year, while Final returns take place in March every year, with a census date of the 1st of March.

  • Data Definitions & Descriptions

    Please contact for access to detailed codebooks.

    Note that the UNESCO International Standard Classification of Education (2013) is used to classify fields of study.

    Find out more

  • Upload Data

    Data must be submitted to the SRS in .xml format.

    Uploads consist of 4 files:

    1. Programme File
    2. Course File
    3. Survey File
    4. Access File

    To access the upload portal, please contact

    To access the codebooks for each file, please contact

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